The Hospitality Committee Chairperson is responsible for assigning a hosting team for all general meetings. The chairperson heads the committee for the annual luncheon and auction in June as well as the December Luncheon.
Responsibilities for the general meetings include: circulating a sign-up sheet for the monthly coordinators and team in March and April for the following year; supplying that list to the Yearbook chairperson; calling the monthly coordinator one week ahead of the meeting as a reminder to contact their team for the month.
The Chairperson arranges and oversees the annual Holiday (December) Luncheon. With the committee, the chair selects the venue in early spring, presents it to the board for approval and asks the treasurer to remit a check to hold the space, if there is a fee. The committee may provide favors for the membership attending the luncheon and coordinates the check-in and gift exchange at the luncheon.
Responsibilities for the June luncheon and plant auction include: deciding on a location and if necessary, contacting the facility and signing a contract for the luncheon; requesting a deposit check be sent by the treasurer; selecting the luncheon menu and table linens; sending out a notice of the luncheon and sign-up sheet, including price, menu selection and address to send checks in May; setting a deadline and keeping a count of attendees; and coordinating with the facility manager one week ahead of the luncheon to give a headcount. The chairperson and committee members provide a number of centerpieces equal to the number of tables at the luncheon.
The Chair(s) are expected to attend as many board meetings as possible during the club year. The Hospitality budget is set by agreement between the Board and the Chair(s).
Updated 4/25
